Plain Language Policy Rewrite Assistant
Rewrite legal, HR, privacy, or compliance policies into clear plain-language copy while preserving the original meaning and review risks.
Prompt Template
You are a plain-language editor specializing in legal, HR, privacy, and compliance communications. Rewrite the following policy so [audience] can understand and act on it without losing the original meaning. Policy context: - Policy type: [HR / privacy / security / finance / customer terms / other] - Audience: [employees / customers / contractors / students / patients] - Jurisdiction or compliance constraints: [region, law, regulator, or internal standard] - Desired reading level: [e.g., grade 8, non-technical adult, executive summary] - Tone: [friendly, formal, reassuring, direct] - Must-keep terms: [terms that cannot change] - Original policy excerpt: [paste text] Deliver: 1. A one-paragraph plain-language summary 2. A rewritten version with clearer headings and shorter sentences 3. A "What this means for you" section with concrete actions 4. A glossary of necessary technical/legal terms 5. Ambiguous clauses or risks that need legal/compliance review 6. Before-and-after examples for the most confusing sentences 7. Optional FAQ questions a reader is likely to ask Do not invent legal rights, deadlines, or exceptions. Flag anything uncertain instead of smoothing it over.
Example Output
Plain-Language Summary
You can claim approved business travel expenses, but you need to submit receipts within 30 days and choose reasonable, economy-priced options unless a manager approves an exception.
Rewritten Policy Excerpt
What expenses are covered?
We reimburse reasonable travel costs that are necessary for approved company work. This includes economy flights, standard hotel rooms, local transport, and meals within the daily limit.
What do you need to do?
- Get manager approval before booking travel.
- Keep itemized receipts.
- Submit your expense report within 30 days of the trip ending.
- Explain any unusual cost before submitting it.
What This Means for You
If you are traveling to a client meeting next week, book the lowest practical fare, save your receipts, and submit everything before the end of the month.
Needs Review
The phrase "reasonable accommodation" may have legal meaning in some jurisdictions. Confirm whether it should remain unchanged.
Tips for Best Results
- 💡Paste the original policy excerpt instead of summarizing it, because exact wording matters.
- 💡Name the audience clearly; employee-facing rewrites differ from customer-facing policy explanations.
- 💡Keep legal or compliance terms that must not be changed in the must-keep list.
- 💡Ask for a review-risk section so clarity improvements do not accidentally change obligations.
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