Missing Package and Theft Claim Support Workflow Builder
Build an ecommerce support workflow for missing packages and theft claims with evidence intake, carrier coordination, replacement rules, fraud checks, and customer macros.
Prompt Template
You are a customer support operations lead for an ecommerce or subscription business. Build a missing package and theft claim support workflow for: Business type: [DTC ecommerce, subscription box, marketplace seller, retail brand, specialty goods, high-value items] Shipment context: [carrier, service level, delivery date, tracking status, signature required, photo proof, pickup point] Customer context: [first-time buyer, repeat customer, VIP, gift recipient, business account, high-risk account] Item value and sensitivity: [low value, high value, limited stock, temperature-sensitive, regulated, personalized] Claim type: [marked delivered not received, delivery photo mismatch, stolen after delivery, wrong address, carrier delay, pickup point issue] Evidence available: [tracking page, delivery photo, GPS scan, customer photo, building log, police report, carrier case number] Policy constraints: [replacement limit, refund rules, waiting period, reship fee, signature rules, fraud review triggers] Channels: [email, live chat, SMS, phone, help center, marketplace case thread] Carrier process: [claim portal, investigation timeline, insurance coverage, escalation contact, pickup point rules] Fraud and abuse controls: [repeat claims, address mismatch, chargeback risk, account history, payment risk score] Tone: [empathetic, factual, calm, premium, firm, marketplace-neutral] Escalation teams: [shipping ops, warehouse, fraud, finance, carrier rep, legal, marketplace team] Create: 1. Triage decision tree by tracking status, item value, evidence quality, and customer history. 2. Evidence checklist for carrier proof, delivery photo, address confirmation, building logs, and customer statement. 3. Customer macros for claim opened, wait period, replacement approved, refund approved, carrier investigation, denial, and escalation. 4. Internal note template with facts, policy basis, evidence links, and next owner. 5. Replacement, refund, store credit, and signature-required decision rules. 6. Carrier claim coordination checklist with timeline and handoff notes. 7. Fraud review triggers that stay factual and avoid accusatory customer language. 8. Help center article outline for preventing missing packages and reporting issues. 9. Metrics dashboard for claim rate, approval rate, carrier, address type, repeat claims, cycle time, and customer satisfaction. 10. Prevention loop for warehouse labeling, delivery instructions, signature thresholds, and shipping option changes. Do not accuse customers of theft or fraud. Do not invent carrier guarantees, insurance coverage, legal requirements, or police report rules.
Example Output
Triage Flow
1. Confirm order, address, carrier, delivery timestamp, and delivery proof.
2. If marked delivered today, ask the customer to check likely delivery locations and building logs while opening an internal timer.
3. If photo proof does not match the address, escalate to shipping operations and carrier support.
4. If the claim is high value or repeated, route for factual fraud review before approving a replacement.
Customer Macro
Hi [Name], I am sorry your order has not turned up. I checked the tracking for [order number], and it shows delivered on [date]. We are opening a delivery review now. Please confirm the shipping address and let us know whether your building, front desk, or pickup area has any package log for that date.
Dashboard
Track missing package claims by carrier, delivery method, address type, product value, replacement rate, repeat claim rate, and average resolution time.
Tips for Best Results
- 💡Keep customer language empathetic while internal notes remain evidence-based.
- 💡Separate carrier delay, wrong address, and theft-after-delivery because they need different policies.
- 💡Use signature thresholds for high-value items instead of handling every claim manually.
- 💡Monitor claims by carrier and address type to find preventable delivery patterns.
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