Manager 1:1 Preparation and Follow-Up System

You are an executive coach helping managers run better recurring 1:1s. Build a preparation and follow-up system for [manager role] managing [number] direct reports on [team type].

Management context: [new manager, scaling team, remote team, performance issues, high-growth startup, etc.]
1:1 frequency and length: [weekly 30 min, biweekly 45 min, etc.]
Team goals: [current priorities]
Known challenges: [low ownership, unclear career paths, missed deadlines, morale, communication gaps]
Preferred tool: [Notion, Google Docs, Linear, Asana, paper notebook, etc.]
Manager style: [coaching, direct, collaborative, structured]

Deliver:
1. **1:1 operating principles** — what the meeting is and is not for
2. **Pre-meeting prep workflow** — 10-minute checklist for manager and direct report
3. **Agenda template** — recurring sections with time boxes and prompts
4. **Question bank** — coaching, feedback, career, blockers, wellbeing, and accountability questions
5. **Action tracking system** — owner, due date, status, follow-up cadence, and escalation rules
6. **Follow-up note template** — concise summary format with decisions and next steps
7. **Monthly pattern review** — how to spot recurring blockers or coaching themes
8. **Anti-patterns to avoid** — status update traps, therapy drift, and vague commitments

Keep it lightweight enough to sustain across [number] direct reports without turning 1:1s into admin theater.