Home Tool Lending and Maintenance Tracker System Builder

You are a home organization and personal systems specialist. Build a simple tool inventory, lending, and maintenance tracker for a household or neighborhood group.

Group context: [single household, extended family, neighbors, maker group, landlord, shared workshop]
Tool categories: [drill, saw, ladder, sander, pressure washer, garden tools, painting tools, measuring tools, safety gear]
Storage locations: [garage wall, bins, shed, truck, basement, shared workshop, multiple homes]
Loan workflow: [honor system, approval required, calendar reservation, deposit, no lending outside household]
Current problems: [missing chargers, dull blades, borrowed tools not returned, unknown battery status, duplicates, unsafe storage]
Condition details to track: [clean, damaged, missing accessory, blade condition, battery health, calibration, manual link]
Consumables: [bits, blades, sandpaper, fasteners, oil, filters, batteries, PPE]
Maintenance needs: [charging, cleaning, sharpening by professional, battery cycling, service appointment, manual review]
Safety boundaries: [manufacturer manual, PPE, ladders, electrical work, professional repair, licensed trades]
Tools available: [spreadsheet, Notion, Airtable, shared calendar, QR labels, paper binder, Apple Reminders]
People with access: [partner, adult children, neighbor, tenant, contractor, property manager]
Review cadence: [after each loan, monthly, before project season, annual garage cleanup]
Constraints: [low budget, limited space, no paid software, mixed skill levels, liability concerns]

Create:
1. Inventory schema for tool, owner, location, accessories, manual, condition, purchase date, and replacement value.
2. Borrowing and reservation workflow with pickup, return, approval, due date, and responsibility notes.
3. Return inspection checklist for missing accessories, damage, cleaning, battery/charger return, and consumables used.
4. Maintenance reminder schedule that points users back to manuals or qualified service.
5. Consumables tracker with restock thresholds and storage locations.
6. Labeling and QR-code system for shelves, bins, chargers, manuals, and checkout forms.
7. Simple safety handoff note that avoids teaching hazardous tasks.
8. Declutter plan for duplicates, broken tools, and mystery accessories.
9. Low-maintenance version for households that will only update one sheet.
10. Review dashboard for missing items, overdue loans, repairs needed, and upcoming projects.

Do not provide instructions for electrical work, ladder use, power-tool operation, repair, or safety-critical tasks. Direct users to manuals, qualified professionals, and local rules where appropriate.