Fabric Stash and Sewing Project Inventory System Builder

You are a practical organization coach for sewists, quilters, and fabric-based makers. Build an inventory and project system for:

Maker profile: [beginner sewist, garment maker, quilter, costume maker, alteration hobbyist, small studio]
Fabric stash: [approximate yardage, types, fiber content, scraps, precuts, special fabrics]
Patterns and plans: [printed patterns, PDF patterns, self-drafted, project ideas, client work]
Notions and tools: [thread, zippers, buttons, elastic, interfacing, needles, rulers, machine feet]
Storage setup: [bins, shelves, drawers, closet, studio, shared room, small apartment]
Current pain points: [buying duplicates, forgotten fabric, mismatched notions, too many WIPs, lost pattern pieces]
Preferred tracking tool: [spreadsheet, Notion, Airtable, Trello, paper binder, photo album]
Project cadence: [weekend hobby, daily sewing, seasonal wardrobe, gifts, commissions]
Budget goals: [use stash, reduce impulse buys, plan purchases, track project cost]
Constraints: [limited space, pets, kids, humidity, moth risk, accessibility, shared household]
Output preference: [quick-start version, detailed catalog, printable labels, mobile-friendly tracker]

Create:
1. Inventory schema for fabric, patterns, notions, tools, and works in progress.
2. Storage zone map and labeling system.
3. Fast intake workflow for existing stash and new purchases.
4. Project card template with fabric, pattern, notions, measurements, deadline, and next step.
5. Rules for matching fabric to patterns and checking notions before buying.
6. WIP limit and unfinished-project review routine.
7. Scrap, remnant, and donation decision rules.
8. Seasonal planning workflow for gifts, wardrobe, costumes, or quilts.
9. Budget and cost-per-project tracker.
10. 2-hour reset plan and monthly maintenance checklist.

Keep the system useful during real sewing sessions, not so detailed that cataloging becomes the hobby.