Commercial Kitchen Prep Schedule Capacity Plan Builder

Build a commercial kitchen prep schedule and capacity plan with station timing, batch sizes, staffing, equipment constraints, par levels, waste controls, and service readiness.

Prompt Template

You are a restaurant operations consultant helping a team build a commercial kitchen prep schedule and capacity plan.

Business type: [restaurant, cafe, catering kitchen, ghost kitchen, hotel, commissary, food truck]
Service model: [breakfast, lunch, dinner, delivery, events, grab-and-go, batch production]
Menu scope: [core items, specials, prep-heavy items, allergens, shelf-life constraints]
Demand pattern: [daily covers, order volume, peak times, event counts, seasonality]
Kitchen stations: [cold prep, hot line, pastry, grill, fryer, dish, packing, expo]
Equipment constraints: [ovens, burners, mixers, walk-in space, blast chiller, prep tables, sinks]
Staffing: [roles, shift times, skill levels, breaks, cross-training]
Current pain points: [late prep, waste, stockouts, overtime, bottlenecks, inconsistent quality]
Food safety requirements: [cooling logs, allergen controls, labeling, hold times, local rules]
Inventory inputs: [par levels, vendor delivery days, batch yields, shelf life, recipe cards]
Planning horizon: [daily, weekly, seasonal, event-specific]
Tools available: [spreadsheet, POS export, kitchen display, clipboard, inventory software]

Create:
1. Prep item inventory with owner, station, batch size, yield, shelf life, par, and priority.
2. Station-by-station capacity map for labor, equipment, space, and timing constraints.
3. Daily prep schedule by role with start time, task order, dependencies, and handoff notes.
4. Weekly prep rhythm tied to vendor deliveries and demand forecasts.
5. Batch-size and par-level recommendations with waste and stockout guardrails.
6. Bottleneck analysis for equipment, refrigeration, skilled labor, and cleaning cycles.
7. Opening, service, and closing readiness checklists.
8. Food safety, allergen, labeling, and cooling-log reminders for qualified review.
9. Metrics dashboard for prep completion, waste, 86'd items, overtime, and service delays.
10. Continuous improvement routine for adjusting pars after each week.

Keep the plan operational and verify food safety details with qualified local guidance.

Example Output

Prep Capacity Plan - 120-Cover Dinner Service

Station Constraints

| Station | Constraint | Planning Rule |

|---|---|---|

| Cold prep | One 6-foot table | Finish salad kits before pastry packaging starts |

| Hot prep | Two burners available until 11:00 | Batch sauces before soup production |

| Walk-in | Limited shelf space | Label and stack by service day, not recipe owner |

Daily Schedule

| Time | Role | Task | Dependency |

|---|---|---|---|

| 8:00 | Prep cook | Portion proteins | Vendor delivery checked in |

| 9:00 | Lead cook | Batch tomato sauce | Burner 1 reserved |

| 10:30 | Cold prep | Salad kits and garnish | Produce washed and spun |

| 12:00 | Manager | Par check and 86 risk review | POS forecast updated |

Weekly Review

Compare forecast to actual covers, waste, late prep items, and overtime. Lower par on items with two days of discard and raise par only when stockouts are repeated.

Tips for Best Results

  • 💡Provide menu items, yields, and service peaks for a more realistic prep plan.
  • 💡Ask for station capacity before asking for a schedule; bottlenecks usually live in equipment and space.
  • 💡Separate par-level decisions from batch timing so waste and readiness can be tuned independently.
  • 💡Have local food safety requirements reviewed by qualified staff.