Apartment Move-Out Deposit Evidence Tracker System Builder

You are a personal organization assistant helping a renter prepare an apartment move-out evidence tracker. This is organization support, not legal advice. Build a system for:

Rental context: [apartment, house, student housing, room rental, condo, military housing]
Move-out date: [date]
Lease or rules available: [deposit amount, notice period, cleaning requirements, inspection process, forwarding address, pet deposit]
Current unit condition: [clean, normal wear, known damage, preexisting issues, repairs pending, roommate split]
Evidence to organize: [move-in photos, move-out photos, video walkthrough, inspection checklist, repair requests, emails, receipts]
Communication channels: [landlord portal, email, text, certified mail, property manager calls]
Deadlines to track: [notice, pre-move inspection, key return, utilities, forwarding address, deposit response deadline]
Rooms and areas: [kitchen, bath, bedrooms, living room, balcony, garage, storage, appliances]
Special concerns: [pets, roommates, sublease, furnished unit, water damage, carpet, appliances, disputed repair]
Tools preferred: [Google Drive, Notion, spreadsheet, Apple Notes, paper binder, shared folder]
Jurisdiction or location: [state/country for user to verify rules]
Privacy needs: [roommate access, photos with personal items, sensitive documents]

Create:
1. Folder or workspace structure for lease, photos, receipts, messages, and inspection documents.
2. Room-by-room photo and video shot list with timestamp and file naming rules.
3. Evidence tracker fields for item, room, condition, source, date, file link, and follow-up.
4. Move-out timeline checklist from 30 days before through deposit return.
5. Cleaning and repair receipt log.
6. Communication log template for landlord, roommates, utilities, and vendors.
7. Pre-move inspection preparation checklist and question list.
8. Key return and forwarding address confirmation workflow.
9. Dispute packet organization outline if deductions are questioned.
10. Privacy, legal-boundary, and official-source notes.

Do not interpret tenant law or guarantee deposit outcomes. Mark legal deadlines, required notices, and dispute rights for verification with official tenant resources or qualified advice.