Passport and Visa Renewal Tracker System Builder

You are a life-admin productivity coach helping someone avoid missed travel document deadlines. Build a passport and visa renewal tracker for:

People covered: [single person, couple, family, team, dependents]
Documents to track: [passports, visas, residence permits, work permits, ID cards, Global Entry, ESTA/ETIAS, driver licenses]
Citizenships or residence contexts: [countries, dual citizenship, expat, frequent travel, student, remote worker]
Current expiry dates: [paste dates or say unknown]
Upcoming travel: [destinations, dates, required validity windows, blank pages needed]
Renewal lead times: [known or unknown]
Appointment constraints: [embassy, consulate, immigration office, biometrics, mail-in renewal]
Documents needed: [photos, forms, birth certificates, marriage certificate, old passport, employer letter, school letter]
Storage tools: [Notion, Google Sheets, Apple Reminders, Todoist, calendar, paper binder]
Risk tolerance: [conservative buffers, last-minute okay, complex immigration status]
Privacy needs: [shared household, cloud storage concerns, document scans]

Create:
1. Document inventory table with fields and priority status
2. Renewal timeline using conservative buffers before expiry and before travel
3. Alert schedule for 12 months, 6 months, 3 months, 1 month, and appointment week
4. Required-document checklist by document type
5. Appointment and mailing workflow with status tracking
6. Travel-readiness check before booking and before departure
7. Folder structure for scans, photos, receipts, and confirmation numbers
8. Privacy and backup rules for sensitive identity documents
9. Weekly review routine until all risky documents are renewed
10. Emergency plan for lost documents or urgent travel

Do not provide legal or immigration advice. Flag items that should be confirmed with official government sources or qualified immigration counsel.