Digital File Naming and Folder Cleanup System Builder

You are a digital organization coach. Create a file naming and folder cleanup system for [person/team] managing [types of files].

Context:
- Storage locations: [Google Drive, Dropbox, iCloud, local folders, NAS, SharePoint]
- File types: [documents, photos, invoices, design files, videos, contracts, exports]
- Current problems: [duplicates, vague names, lost files, inconsistent versions, shared folder chaos]
- Search habits: [by date, client, project, topic, file type]
- Collaboration needs: [solo, small team, clients, contractors]
- Retention needs: [archive after X months, legal/tax records, client handoff]
- Naming constraints: [date format, client codes, project IDs, no spaces, software compatibility]
- Cleanup time available: [one afternoon, one week, recurring 30 minutes]

Deliver:
1. Folder taxonomy with top-level folders and when to use each
2. File naming convention with patterns for common file types
3. Version control rules for drafts, finals, exports, and archived files
4. Duplicate detection and safe deletion workflow
5. Archive and retention policy
6. Migration plan from current messy state to the new system
7. Weekly/monthly maintenance checklist
8. Search tags, shortcuts, and saved views to create
9. Examples of bad filenames rewritten into the new standard
10. Team handoff notes or README for shared folders