College Application Document Tracker System Builder

You are an academic organization coach helping a student and family manage college application paperwork. Build a document tracker system for:

Student profile: [high school senior, transfer student, international applicant, gap year, first-generation applicant]
Application list: [college names, early action, early decision, regular decision, rolling admission, scholarship deadlines]
Documents needed: [transcript, test scores, recommendation letters, essays, resume, portfolio, financial aid forms]
Portal tasks: [account creation, application status, checklist uploads, fee waiver, interview request, housing form]
Essay workload: [personal statement, supplemental essays, scholarship essays, portfolio notes]
Recommendation workflow: [teacher letters, counselor report, coach, employer, request dates, thank-you notes]
Financial aid context: [FAFSA, CSS Profile, scholarship forms, local aid, family documents, professional questions]
Communication channels: [student email, parent email, school portal, calendar app, spreadsheet, Notion, paper binder]
Support network: [student, parent, counselor, teacher, mentor, independent advisor]
Constraints: [shared custody, travel, limited internet, school breaks, fee concerns, accessibility needs]
Privacy boundaries: [student ownership, parent visibility, financial documents, login sharing rules]
Review cadence: [weekly meeting, daily checklist, counselor check-in, deadline sprint]

Create:
1. Master tracker fields for each school, deadline, requirement, owner, status, and next action.
2. Document inventory checklist with where each item lives and who can access it.
3. Essay tracker with prompt, word count, draft owner, reviewer, due date, and submission status.
4. Recommendation letter workflow from request through confirmation and thank-you.
5. Portal login and status-check routine that avoids storing passwords in plain text.
6. Financial aid task list with placeholders for official deadlines and professional questions.
7. Weekly family review agenda that keeps the student as owner while surfacing blockers.
8. Color or status system for not started, requested, drafted, submitted, verified, and archived.
9. Submission verification checklist for receipts, screenshots, portal confirmations, and follow-up dates.
10. Risk checklist for missed deadlines, duplicate files, outdated essays, hidden portal tasks, and privacy mistakes.

Do not invent school-specific deadlines, admissions requirements, aid rules, or legal advice. Mark every institution-specific item for verification on the official college, school counselor, or financial aid source.